Who we are
Moon Beever collects, uses and is responsible for certain personal information about you. When we do so we are regulated under the General Data Protection Regulation which applies across the European Union (including in the United Kingdom) and we are responsible as ‘controller’ of that personal information for the purposes of those laws.
The personal information we collect and use
Information collected by us
In the course of acting for you we collect the following personal information when you provide it to us:
- Your name, business address, email address, your job title, telephone numbers and other relevant information provided for acting for you.
- In addition we are provided with information concerning the matter for which we are instructed.
Information collected from other sources
We also obtain personal information from other sources as follows:
- Information concerning the matter for which we are instructed which will come from a variety of third party sources in the performance of our duties to and for you.
How we use your personal information
We use your personal information to:
Act for you in the giving of advice, the preparation of documents, communicating with third parties on your behalf as appropriate to the instructions, engaging agents (if required), issuing court proceedings (if required) and the preparation of all documents and processes ancillary to those actions
Who we share your personal information with
We share information with third parties only when it is appropriate for the instructions given to us and for the purposes of providing the service to you. This data sharing enables the service for which we are engaged to be provided to you. Depending on the nature of the instructions from you, some of those third party recipients may be based outside the European Economic Area — for further information including on how we safeguard your personal data when this occurs, see ‘Transfer of your information out of the EEA’.
We will share personal information with law enforcement or other authorities if required by applicable law.
We will not share your personal information with any other third party.
Whether information has to be provided by you, and if so why
The provision of your name, address, email address, telephone number and documentation to verify the same is required from you to enable us to complete our regulatory compliance checks. We will inform you at the point of collecting information from you, whether you are required to provide the information to us.
How long your personal information will be kept
We will hold your personal data for the period required by the UK Tax Authorities and/or the Solicitors Regulatory Authority. In most cases, this will be for the period of 6 years from the date our instruction ends but there will be cases, most notably property transactions, for which personal data will be kept for a period of 12 years.
Reasons we can collect and use your personal information
We rely on your consent as the lawful basis on which we collect and use your together with our legitimate interest in requiring that data to be able to comply with our professional obligations to you in acting as your solicitors.
Consequences of our use of your personal information
Your personal data is used for the purposes of providing legal advice and assistance to you. The provision of that data does mean that it can be perused by our regulators as part of any compliance reviews they may seek to carry out.
Transfer of your information out of the EEA
If the nature of our instructions from you and the work we are carrying out requires it, we may transfer your personal information to agents in countries which are located outside the European Economic Area (EEA). Which country this may be will be wholly dependent upon the work we are carrying out for you. If the instructions we have from you do not involve any work outside the EEA, there will be no need for your data to be transferred outside the EEA.
Such countries do not have the same data protection laws as the United Kingdom and EEA. Where the European Commission has not given a formal decision that any such country provides an adequate level of data protection similar to those which apply in the United Kingdom and EEA, any transfer of your personal information will be subject to a terms of contract with any third party as permitted under GDPR Article 46(5), of the General Data Protection Regulation that are designed to help safeguard your privacy rights and give you remedies in the unlikely event of a misuse of your personal information. Please contact us if you require a copy of any such contractual protections to be provided to you.
If you would like further information please contact of Frances Coulson, our Data Protection Office (see ‘How to contact us’ below). We will not otherwise transfer your personal data outside of the United Kingdom or EEA or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries.
Under the General Data Protection Regulation you have a number of important rights free of charge. In summary, those include rights to:
- fair processing of information and transparency over how we use your use personal information
- access to your personal information and to certain other supplementary information that this Privacy Notice is already designed to address
- require us to correct any mistakes in your information which we hold
- require the erasure of personal information concerning you in certain situations
- receive the personal information concerning you which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit those data to a third party in certain situations
- object at any time to processing of personal information concerning you for direct marketing
- object to decisions being taken by automated means which produce legal effects concerning you or similarly significantly affect you
- object in certain other situations to our continued processing of your personal information
- otherwise restrict our processing of your personal information in certain circumstances
- [claim compensation for damages caused by our breach of any data protection laws]
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals rights under the General Data Protection Regulation.
If you would like to exercise any of those rights, please:
- email, call or write to us for the attention of Frances Coulson, Data Protection Officer at the contact details below
- let us have enough information to identify you which should include, if possible, our file reference number or sufficient details about the matter so that we can identify our file.
- let us have proof of your identity and address (a copy of your driving licence or passport and a recent utility or credit card bill), and
- let us know the information to which your request relates, including any account or reference numbers, if you have them
[If you would like to unsubscribe from any email newsletter you can also click on the ‘unsubscribe’ button at the bottom of the email newsletter. It may take up to 14 days for this to take place.]
Cookies and Other Tracking Technologies
A cookie is a piece of data stored on the user's hard drive containing information about the user. Most web browsers automatically accept cookies, but if you prefer, you can edit your browser settings to block them in the future. The help notes in most browsers will tell you how to prevent your computer from accepting new cookies, how to delete any cookies already received, how to have the browser notify you when you receive a new cookie, and how to disable cookies altogether. Information on how to do this in many browsers is available from a number of external websites including Cookie Control and www.aboutcookies.org.
We use the following cookies:
- Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website, use a shopping cart or make use of e-billing services.
- Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.
- Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).
- Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.
You can find more information about the individual cookies we use and the purposes for which we use them in the table below:
|Session cookie (reflect).||This cookie is ‘strictly necessary’ for the site to function. This is a session cookie that is integral to the code that runs the content management system. It only lasts for the duration of a user’s visit to the website. A web browser normally deletes session cookies when it quits.||https://policies.google.com/privacy|
|1P_Jar||Google advertising cookie used for user tracking and ad targeting purposes||https://policies.google.com/privacy|
|APISID, SAPISID, SID, SSID, HSID||Google set a number of cookies on any page that includes a Google Map. While we have no control over the cookies set by Google, they appear to include a mixture of pieces of information to measure the number and behaviour of Google Maps users||https://policies.google.com/privacy|
|NID||Your browser sends this cookie with requests to Google’s sites. The NID cookie contains a unique ID Google uses to remember your preferences and other information, such as your preferred language.||https://policies.google.com/privacy|
|SIDCC||Security cookie to protect users data from unauthorised access||https://policies.google.com/privacy|
|OTZ||Google plus cookies which allow sharing of a page on Google plus account||https://policies.google.com/privacy|
|_ga, _gat, _gid, _gat||These cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited.||https://policies.google.com/privacy|
You block cookies by activating the setting on your browser that allows you to refuse the setting of all or some cookies. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.
If you choose to disable cookies: Visitors to our Websites who disable their web browser's ability to accept cookies will be able to browse the Website to some extent, but some of the features may not function properly. Please note that not all other tracking technologies can be disabled.
Keeping your personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, or used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
How to complain
We hope that we or our Data Protection Officer can resolve any query or concern you raise about our use of your information.
The General Data Protection Regulation also gives you right to lodge a complaint with a supervisory authority, in particular in the European Union (or European Economic Area) state where you work, normally live or where any alleged infringement of data protection laws occurred. The supervisory authority in the UK is the Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: [0303 123 1113].
Changes to this privacy notice
This privacy notice was published on 5th November 2018.
We may change this privacy notice from time to time, when we do we will inform you via email or post.
How to contact us
Please contact us or Frances Coulson, our Data Protection Officer, if you have any questions about this privacy notice or the information we hold about you.
If you wish to contact us or our Data Protection Officer, please send an email to firstname.lastname@example.org putting Data Protection in the subject heading, write to Moon Beever, Bedford House, 21a John Street, London WC1N 2BF or call 020 7400 7770
Do you need extra help?
If you would like this notice in another format (for example: audio, large print, braille) please contact us (see ‘How to contact us’ above)